Google Drive file managementEvery new file,
Every new file,
named and filed for you.
Drop a file into your Drive inbox. Filently gives it a clean name and the right folder — in seconds.
No credit card · Cancel anytime
Google Drive / Documents
scan_001.pdf
2026-03_Invoice_Acme.pdf
Finance / Invoices / 2026
document(3).pdf
2026-02_Contract_Service.pdf
Legal & Contracts
IMG_20260115.jpg
2026-01_Receipt_Walmart.jpg
Expenses / Receipts
Every file gets a clean name and the right folder — automatically.
Files stay in your own Drive
Built for privacy and security
Never used for AI training
No one can access your content
The short version
Four steps. None of them yours.
A file arrives
Drop it into your Drive inbox folder, upload it directly, or forward the email attachment.
Filently identifies it
Document type, sender, date, amount — extracted automatically, in practically any language.
Invoice · Acme Corp · $1,240.00Renames it your way
Your naming convention, applied without exceptions — learned from the files you already have.
2026-07-03_Invoice_Acme.pdfFiles it in your Drive
Into the right folder, logged in your activity timeline. Correct anything with one click — Filently learns from it.
Nothing is renamed until you say so — every proposal is visible before it's applied
Examples
Automatically rename and organize invoices, receipts, and contracts.
Messy names in, clean names out — plus the right folder.
Scan_20260703_114302.pdf
2026-07-03_Invoice_Acme-Corp.pdf
Finance › Invoices › 2026
Filed ✓
lease_final_final (2).pdf
2026-05-12_Lease-Agreement_450-Main-St.pdf
Contracts › Housing
Filed ✓
IMG_8842.HEIC
2026-06-28_Receipt_Apple-Store.pdf
Finance › Receipts › 2026
Filed ✓
june bill (final).pdf
2026-06-15_Utility-Bill_ConEdison.pdf
Finance › Utilities
Filed ✓
doc(3) copy.pdf
2026-04-02_Insurance-Policy_State-Farm.pdf
Insurance › Policies
Filed ✓
Organize 25 docs free →
Works in practically any language · PDF, DOCX, XLSX, scans and photos
How it works
Connect once. Then it just runs.
Set up in minutes — then every new document files itself.
1
Connect your Google Drive
Connect your Drive and select a destination folder. Filently learns your folder structure and naming convention, then files new documents automatically.
Files stay in your Drive
2
Send documents in
Drop documents into the dashboard, add them to your Filently Inbox folder in Google Drive, or simply forward email attachments. They all go through the same workflow.
3
Approve, then let it run
Filently suggests a name and folder for every document. Preview or adjust the suggestions before anything is applied, then enable auto-filing. Confident matches are organized automatically, while anything uncertain waits for your approval.
You stay in control
That's it — never rename or move a file by hand again.
Try it with your files →No credit card · Files stay in your Drive
Convention firstIt learns your system.
It learns your system.
Not the other way around.
Connect your Drive and Filently studies how you already work — your date formats, your naming patterns, your folder logic, even your language. Every new document follows your rules from day one. Nothing to configure, no template forced on you.
Review every suggestionAuto-filing — asks only when unsure
Two modes — you decide how much control to keep.
On file
Conventions — learned from your Drive
Naming
{date}_{type}_{vendor}
Dates
YYYY-MM-DD
Languages
English · Spanish
Folders
Finance › Invoices › {year}
What users say
People who hate filing love Filently.
30,000+
Files renamed and filed
700+
Google Workspace users
50+
Languages understood
<1 min
To set up
4.9/5
Rated on G2"I spent months searching for an application that does exactly what Filently does. … My bookkeeper prefers receipts to be named in a specific format and saved into Google Drive folders organized by year and month. I simply typed into Filently what I wanted it to do, and it does it. … I honestly couldn't be happier with this software."
Raeleen M.
Owner, small business — via G2"Files are automatically classified by AI, renamed, and sorted into the correct folder structure … What impressed me most is how reliably the filing works based on both file names and full OCR analysis. Implementation is effortless — simply connect Google Drive and you're ready to go, with no complex setup or technical knowledge required. … The integration … feels completely native. … I use it daily and it has already become an integral part of my workflow."
"I love how Filently reads what is inside my files to rename them without me having to set up rules or remember to run anything. … It uses my existing folder structure instead of forcing a new one … Being able to search my drive and find what I'm looking for is the biggest thing for me. … It genuinely took something off my plate that I kept putting off."
"[I was] confident enough … to roll it out across our entire Enterprise account for all of our seats. It already does exactly what it promises."
"A handy little tool for organising your files and making the most of Google Drive."
"Automatic organization of files produced on a daily basis without having to think too much about it — sorted in a natural and logical way."
Andrea P.
PhD student — via G2Compare
How does Filently compare?
Other approaches to Google Drive file management — and what each actually involves.
| Approach | Setup effort | Stays organized? | Renames files? |
|---|---|---|---|
| Manual filing | ~ Low — but endless | ✗ Only if you keep doing it | ✗ Still on you, every file |
| Bulk renamers (Bulk Rename Utility, Advanced Renamer) | ~ Medium — rules per batch | ✗ One-off, not ongoing | ~ Filename patterns only |
| Drive labels | ~ Medium — per document type | ✗ Labels don't move files | ✗ No renaming |
| Gmail + Apps Script | ✗ High — requires scripting | ✗ Until the script breaks | ~ Only what you code |
| Zapier / Make | ✗ High — build & maintain flows | ✗ Until rules drift | ~ Only what you build |
| Claude / ChatGPT | ✓ Low — one file at a time | ✗ Suggestions, not execution | ✗ Can't rename or move |
| Filently | ✓ Under 60 seconds | ✓ Every new file, automatically | ✓ Content-based, and files them too |
Security & privacy
Your documents stay yours.
Nothing is stored
Filently analyzes a document only to name and file it. Processing happens in encrypted memory, and every copy is deleted the moment the file lands in your Drive.
Private by design
No one — including Filently staff — can access your content, and your data is never used to train AI models. What's in your documents stays in your documents.
Independently audited
CASA Tier 2 certified: an independent lab tested Filently across 14 security categories for Google's App Defense Alliance.
No migration, no lock-in
Filently works inside your existing Google Drive. Cancel anytime — every organized file stays exactly where it is, named the way you like it.
Swiss-made
CASA Tier 2
FAQ
Google Drive file management — your questions answered
What if something gets named or filed incorrectly?
You stay in control. Every suggested name and folder is visible before it’s applied. If you enable auto-filing, only high-confidence decisions happen automatically — anything uncertain still waits for your approval. And when you correct a mistake, Filently learns from it for future documents.
Can I undo it?
Yes. Every action appears in your Activity Timeline, where you can restore the original file name and folder with a single click — for one file or an entire batch. Because Filently renames files in place, your Drive never fills up with duplicate copies.
Can anyone at Filently see my documents?
No. Documents are processed securely to identify and organize them, then the processed data is discarded immediately. Your files are never stored by Filently and never used to train AI models — independently verified through Google’s CASA Tier 2 assessment, across 14 security categories.
Do I have to build rules or templates?
No. Filently recognizes what each document actually is — vendor, date, type — and applies the naming and folder structure it learned from your Google Drive. No rules to maintain, no templates to build, and nothing to update when a document layout changes.
Does this also organize the files I already have?
Yes. Move existing files into your Filently Inbox and they’re named and organized just like new documents. Automatic reorganization of your whole Google Drive is on our roadmap.
Which files, languages, and drives does it work with?
Filently works with PDFs, Word and Excel files, scans, and photos of documents in more than 50 languages. If the document contains text, Filently can organize it. Right now Filently works exclusively with Google Drive — Dropbox, OneDrive, and local folders aren’t supported.
What happens after the 25 free documents?
Nothing disappears. Your organized files stay exactly where they are, and filing simply pauses until you choose a plan. You can start without a credit card, so there’s nothing to cancel if you decide Filently isn’t for you.
What happens if I cancel?
Nothing changes in your Google Drive. Every file Filently renamed or organized stays exactly where it is. There are no exports, no migrations, and no vendor lock-in.
How do files get into Filently?
Three ways, all ending in your Google Drive. Forward an email to your personal Filently address, drop a file into the Filently Inbox folder in Drive, or upload directly in the Filently app. Pick one channel or use all three — the result is identical: a cleanly named file in the right folder.
What happens to the original filename?
It’s replaced with a clean, consistent version — IMG_0482.jpg becomes 2026-04-12_Receipt_HomeDepot.jpg, following the naming convention Filently learned from your Drive. The file is renamed in place, not duplicated, and the original name can be restored anytime from your Activity Timeline.
Let new files file themselves.
Google Drive file management, automated: connect your Drive, drop documents in one folder, and stop thinking about filenames — from today on, every new file names and files itself.
Organize 25 docs free25 documents free · No credit card · Cancel anytime · Files stay in your Drive